How To F-53 (Post Outgoing Payment)

How To F-53 (Post Outgoing Payment)

Functionality

This functions allows you to post a vendor payment manually and clear the open item(s). Most of the outstanding invoices will be paid by payment program (F110), but it may happen that for some rarely used bank accounts this program will not be configured. In such cases payment for vendor documents will be done manually and you’ll need to post the bank documents using the transaction F-53.

Scenario

You need to pay an invoice based on a business requirement where you don’t want to wait for the next payment run or you need to pay an invoice from the bank account that is not relevant for the automatic payment program.

 

Requirements

Outstanding vendor invoice.

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ®Document entry ® Outgoing payment ® F-53 - Post
Transaction Code	F-53

Double click on F-53 – Post

Update the following fields:

Field Name	Field Description	Values
Document date	Date the transaction occurred	Example:  18.11.2012
Company code	Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes	Example: xxx
Posting date	Date that the business transaction occurred	Example:  18.11.2012
Currency/rate	Code identifying the currency used in the transaction	Example:  USD
Reference	Vendor document reference, like invoice number	Example:   Free Text
Account	Code identifying the General Ledger account	Example:  1111112100
Amount	Amount of a payment	Example:  1000000
Value date	Today's date	Example:  18.11.2012
Account	Code identifying the Vendor account	Example:  1001500

You entered the basic payment data. Now you need to clear your bank document with an outstanding invoice. To do so, click Process open items Button . The system will display full list of outstanding vendor documents:

All invoices are not selected for processing. Select the document you want to clear with you payment by double-clicking on it (choose document 10001113).  Now the selected document is displayed in blue and the value of the field “not assigned” is equal 0.

You can simulate your document before posting it. From the menu path choose “Document -> Simulate” to display document overview:

To post your document, click Save Button..

The message bar displays “The document number XXXXXXXX was created in company code XXXX”.

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